MOE WORLDWIDE — CHINA IMPORT QUOTE REQUEST AND COMPARISON
Version: 8 September 2026
Guide: https://www.moeworldwide.com/china-import-quotation-checklist/

Send the same brief to each supplier or service provider. Mark unknown
information PENDING, not zero. This is a planning template, not a binding
quotation or a customs/tax calculation.

1. COMMON ORDER BRIEF
Product and exact specification:
Photos/drawings/model references:
Quantity and unit of measure:
Required samples and inspection acceptance criteria:
Packaging and labelling requirements:
Packed carton/pallet count, dimensions and gross weight (or PENDING):
Pickup city/address in China:
Destination country, port and final delivery postcode/address:
Requested transport mode:
Cargo-ready date and required arrival window:
Proposed Incoterms rule, version and named place/port:
Currency and exchange-rate date/source, if conversion is needed:
Battery/chemical/other special cargo information requiring review:
Destination broker contact and eligibility checks still outstanding:

2. COMPLETE FOR EACH BIDDER
Supplier/service-provider legal name and independent contact:
Quote reference, date and expiry:
Exact product/variant and quantity confirmed:
Production/availability estimate and supporting basis:
Incoterms rule, version and precise named place/port:
Payment milestones and beneficiary-verification procedure:
Inspection scope, acceptance criteria and remedy for failed checks:

For every line below, record AMOUNT / CURRENCY / INCLUDED OR EXTRA /
FIXED, ESTIMATED OR PENDING / PARTY RESPONSIBLE / QUOTE REFERENCE.
Do not count a charge again if it is already included in another line.

Goods subtotal:
Samples/tooling/one-time setup:
Sourcing or coordination fee:
Inspection/testing:
Packing/labels/crating:
Origin pickup and handling:
Export paperwork/clearance:
Main freight and applicable surcharges:
Cargo insurance and key exclusions/deductible:
Destination terminal/warehouse/document fees:
Brokerage and required handling:
Duties/taxes/other government charges: BROKER-CONFIRMED OR PENDING
Final delivery and access requirements:
Other specifically identified charges:

3. CONDITIONAL CHARGES — KEEP SEPARATE FROM COMMITTED COSTS
Storage/demurrage/detention assumptions and free-time source:
Examination or reinspection exposure:
Repacking, redelivery, waiting or appointment charges:
Other contingencies and trigger conditions:
Who is notified and who acts if there is a delay:

4. COMPARISON DECISION
Known non-overlapping total in one stated currency:
Estimated additions (listed separately):
Unpriced/PENDING items and owner responsible for resolving each:
Common delivery boundary used for all bids:
Agreed exclusions and material differences in service:
Reasons for selection other than headline price:
Buyer approval and date:

Before paying, confirm the counterparty and bank details independently.
Obtain written answers to material PENDING items. Confirm destination
admissibility, classification, valuation and taxes with an appropriate
broker or authority; this template does not establish them.

MOE Worldwide | contact@moeworldwide.com
https://www.moeworldwide.com/